When planning your wedding, there are many things to consider. Here are some tips from The Knot:
- Pick the Perfect Spot: The location of your wedding determines not only the mood (rustic, sophisticated, beachy), but also the travel, time and budget required to pull it off. You want your guests to walk away from your wedding weekend saying, “That was so them!” Your wedding elements — not just location, but also activities and overall vibe — should say something about your personal style and your passions. Did he propose on vacation in Paris? Then why not host a swank wedding in the City of Lights? Are you foodies? Think about gathering your crew in a place like Tuscany or California wine country. Or if you love outdoor adventures, consider Costa Rica, where guests can zipline through the treetops before the rehearsal dinner.
- Time It Just Right: Unfortunately, the best weather in popular vacation destinations tends to correlate with tourist season, when there are typically more crowds, fewer hotel and venue availabilities, and higher rates all around. If you choose to marry during high season, you’ll want to reserve hotel blocks and venues immediately and send out save-the-dates 10 to 12 months in advance so guests can book their flights and accommodations before prices skyrocket. If you choose the shoulder season (right after high season), you may be able to save yourself and your guests some money and still enjoy great weather. While the off-season will mean fewer crowds, the weather can be iffy, and you may find that many stores, venues and vendors close up shop.
- Factor in the Extra Expenses: If done right, a destination wedding can cost no more — and maybe even less — than hosting the same party at home (depending on where you live, of course). For example, if you live in a US metropolitan city where event facilities are in high demand, like New York City, then holding your wedding in Mexico will likely be less expensive than doing it at home, even when you factor in airfare, hotel expenses and planning trips. Still there are extra expenses you’ll need to factor in for any destination wedding, including importing key vendors and décor, welcome bags for guests, additional activities for guests and travel costs for you and your immediate families (including the planning trips, not just the big day).
- Research Local Marriage Requirements: The legal side of tying the knot in a different country can be complicated. Many countries have a “residency requirement” (for example, 24 hours in Turks and Caicos and 7 days in England), which means you must reside in the country for a certain length of time before your ceremony. Although this is usually just a few days, it can be longer. France requires you to arrive at least 40 days before you marry!
- Take Care of your guests: In addition to arranging group rates for flights and rooms, list information for getting to and from the nearest airport to your wedding locale, invite everyone to the rehearsal or welcome dinner and next-day brunch, and deliver welcome bags to their rooms, full of essentials for the trip, like suntan lotion, water and bug spray.
- Vet the Vendors Carefully: While you can view vendors’ portfolios online and check references from afar, it’s especially important that you’re comfortable with all your vendors. You’ll be leaving a lot in their hands, as you won’t be able to be nearly as hands-on, so it’s important you trust those hands are capable. That’s why we strongly suggest making at least one planning trip to meet with potential vendors. If you must hire your vendors unseen, schedule a video chat so you can get a sense for a potential vendor’s demeanor and personality before you sign a contract. Your wedding planner can meet with potential vendors on your behalf and brief you on your options, as well. Another option: Bring pros you trust from home to handle critical aspects such as the wedding photography, hair and makeup, and design (lighting, flowers), and even work with local vendors in a supervisory capacity to avoid any communication mishaps. Just remember: You’ll have to cover their travel and lodging expenses.
Planning a Destination Wedding can be stressful and full of options and choices. The most important advice given by the authors of The Knot is this…GET HELP! I am here to manage all of this for you, find you the right location and venue, and provide on-site management to make sure your day goes smoothly and you can just enjoy it all!
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